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Welcome to Office 365 at Utica Community Schools!

 

What is Office 365?

Office 365 is a collection of tools that combine online cloud features with the power of Office 2013.  

All UCS Jr. High and Sr. High students and teachers have Office 365 available to them for free!
Here’s what is included with your free Office 365 account from Utica Community Schools:

  • Online cloud storage and sharing through Microsoft OneDrive for Business
    • Access and share your files from anywhere you can get online!
    • OneDrive files are private by default but they can easily be shared with others
    • Work on Office files in real-time with others
    • Check out this What is OneDrive for Business article from Office.com for a quick overview
  • Office Online
    • Online versions of Word, PowerPoint, Excel and OneNote that you can use with an internet browser (IE is recommended for the best experience)
    • Real-time document sharing and collaboration
  • Office 2013 Pro Plus
    • Full versions of Office programs for FREE, for as long as you are part of UCS
    • Word, PowerPoint, Excel, Publisher
    • Install on up to 5 PCs or Macs and 5 tablets (iPad, Windows and/or Android)
    • Microsoft OneNote - Check out how great OneNote is for students!
  • Email and calendaring through Exchange Online

How Do I Get Office 365?

Students must complete and submit the ‘Student Online Agreement’ form that is available from your school. Once that form is submitted and recorded into PowerSchool, your Office 365 account will be activated. Once your account is active, sign in to Office 365 at Office365.UticaK12.org.

Use your UCS district email address as your user name and enter your UCS password.

Student email addresses are <NetworkID>@stu.UticaK12.org. For example, Jane S. Doe with a UCS network ID of DOEJS would have an email address of DoeJS@stu.UticaK12.org

 

Where Should I Start?

Once you sign in to your Office 365 account you will see your email inbox. You can access the different areas of Office 365 by clicking on the App Launcher ‘waffle’ at the top left of the screen.

Office 365 Waffle (App Launcher)

 

To get started learning about Office 365, we recommend focusing on the following:

1. Learn about OneDrive for Business

2. Install Office 2013 on your devices and at home

3. Connect Office 2013 to the cloud

After that, explore these areas

4. Document sharing

5. Real-time collaboration

6. Learn about OneNote

7. Learn about Office Mix

 

We’ve put together a few YouTube playlists to help you get started.

Playlist 1: Getting to Know Office 365

Playlist 2: Using Office on the iPad

Playlist 3: Using Office on an Android Tablet

Playlist 4: Learn about OneNote

Playlist 5: Learn about Office Mix

 

How Can I Get My Free Copies of Office Pro Plus and Office Apps?

Microsoft Word, PowerPoint, OneNote and Excel apps for your devices can be downloaded from the Apple App Store or Google Play. When an Office 365 app asks for your account information, do not enter your AppleID or Google Play ID – user your district email address and password.

 

To download Office Pro Plus for your PC or Mac, just click on “Office 365” next to the app launcher ‘waffle’

 

You will then be able to download office from the following page

 

 

What Devices Can I Install Office On?

PC: Office 2013 versions of Word, Excel, PowerPoint, OneNote, Outlook, Publisher, and Access. Windows 7 or later required.

Mac: Office 2011 versions of Word, Excel, PowerPoint, and Outlook. Mac OS X 10.6 or higher required. OneNote for Mac is available as a separate download from the Mac App Store.

Windows tablet: Office 2013 versions of Word, Excel, PowerPoint, OneNote, Outlook, Publisher, and Access. Windows 8 or higher required.

iOS: Office for iPad® requires iOS 7.0 or higher, Office for iPhone® can be installed on phones running iOS 6.0 or higher.

Android: Office for Android™ tablet can be installed on tablets running Android KitKat 4.4 with a minimum screen size of 7 inches and an ARM-based processor. Office Mobile for Android phones can be installed on phones running OS 4.0 or higher.

App Store Google Play

 

How Do I Access My Files From Outside the District?

You can use OneDrive for Business to store any type of file. To access your stored files, simply sign in to your Office 365 account and select OneDrive from the app launcher waffle.

For Microsoft Office files, you can sign in to Office365 and then select your file in OneDrive. You can choose if you want to edit Office files in Office Online or in Office 2013 (installed on your computer).

You can also ‘connect’ the copy of Office 2013 on your personal computer to OneDrive so that you can open your OneDrive files directly from Office 2013. To do this, start Word 2013 and select ‘File, Account’. You will then see a screen similar to the one below.

Click on ‘Add a service, Storage, Office 365 Sharepoint”. Then enter your UCS email address and password. You will now be able to open Office files directly from any Office 2013 program such as Word, PowerPoint, Excel, Publisher, etc.

Note: Connecting Office 2013 to OneDrive only applies to Office 2013 on PCs. This feature will become available for Mac when the new version of 'Office for Mac' is released later this year.

 

What Are 'Newsfeed' and 'Sites'?

Although the Newsfeed is not a focus of our launch, it is available within Office 365. Newsfeed provides social media features such as online threaded posts, @Mentions, and hashtags. Feel free to utilize Newsfeed but be aware that newsfeed will replaced within Office 365 in the coming months by a more advanced social media system called Yammer. Once Yammer is integrated into Office 365 we will be covering that in more detail.

There are a couple of short videos that introduce the features of Newsfeed in the ‘Getting to Know Office 365’ playlist below.

Sites are currently not available for UCS. More information on sites will be available in the future.

 

Important Information on Office 365 Versions

Microsoft has two flavors of Office 365; one for consumers and one for schools and businesses. This is important to know since when you explore online for information or videos on Office 365, some of the links you find will show you the consumer version. You want to focus on the business version that UCS is using.

In particular, be mindful when you are searching for information on OneDrive. ‘OneDrive’ is the consumer version while ‘OneDrive for Business’ is our version. Also, when you are asked to provide sign-on information for apps, make sure you select the option for ‘school or work’ or for an ‘Organizational ID’. Do not select the option for a ‘Microsoft Account’.